In order to ensure the event ran smoothly extensive planning was carried out before the event started. Before the event flyers were handed out to the local community to notify them of the event. The artists performing need to be booked, special guest acts need to be planned, applications for permits must be completed months in advance. They must also promote the festival, sell the tickets, gain 2000 volunteers to help set up. The Security companys and police officers must be on site at all times. Signage is put up notifying the citizens of the event.
Security/ Police
On the day of the event
Security and police officers will be on site 24/7 and aid those attending the festival. Police officers will be patrolling the area to avoid thefts and indecent behavior. The police will be doing random breathalyzer tests throughout Gisborne prior to the event to eliminate the amount of drunk drivers and preloaders, who have caused incidents at previous festivals. If any are caught with excess alcohol then they will be charged with drink driving. This will help to keep the Gisborne roads safer and also the well being of those attending the festival. The police and security guards were in radio contact at all times. The organisers have banned certain activities to avoid injury, if attendees partake in actions such as crowd surfing, climbing, stage diving or gross intoxication will result in immediate removal. This will deter festival goers from carry out actions that may injure themselves or others
Traffic/Parking
The festival and camp is 12 km away from the city center in order maintain the events green image, and to also avoid the risk of people arriving to the event intoxicated buses were provided for campers free of charge to take the event goers from Gisborne to the event. If the attendees wanted to get supplies not on site the planners provided buses for $5 to the city, or $2 past 7 pm back to the campground charged to the festival goers wristband. There are 2 drop off and pick ups for this service There are 5200 Free parking spaces over a space of 7.02 hectares, on site is provided for campers with 24/7 access. Signs were put up around the area so that locals knew how to avoid main traffic. The car park is alcohol free and police will be monitoring the area.
Facilities
Hot showers and toilets are provided for all of the campers on site and privileges are given depending on the price paid per ticket. 10,000 people stay onsite on 3.8 hectares. Food stalls are provided for cooked food onsite. No bars are provided so all alcohol is BYO. Cooking onsite is not permitted as it is a fire risk. There were no reported fire accidents in most recent years this means that this aspect of the planning was successful as there was no fire and nobody was injured. Portaloos and showers are put in place all over the Estate.
Evaluation
Security
Security at Rhythm and Vines is required to ensure the safety of festival goers and performers, they are on site 24/7 to attend to any problems those attending may have. At the 2013 event only 17 people were arrested out of a crowd of 30,000 people i believe that this is a success, the arrests were only minor offences such as fighting and disorder associated with excess alcohol consumption. these people however were immediately removed by the security and referred to the police if necessary. Over the 3 day period in 2014 there were 724 visits to the hospital down by 57 in 2013, however these were not serious injuries (sprained knees, ankles). 169 people were admitted to hospital, this is a success as this is not very many people in proportion to the size of the event. There were no deaths at this event, this means that the planning to do with security was very successful as the safety of all attendees was ensured. However in future I think it is important that the injuries that are not particularly serious should be taken care of by St John as appose to clogging up the hospital waiting rooms as this could harm those potentially serious medical conditions. Police are stationed around the camp showing their presence, this discourages theft. An aspect of the planning that was a success is the police were stationed and breathalyzing those in Gisborne to eliminate the chances of preloading and drink driving. This was successful as there was less gross intoxication at te festival and only one women had an adverse reaction to alcohol and needed to be rushed to hospital. To improve this the staff could breath test everyone before entering Rhythm and Vines to ensure no preloading.
Traffic/Parking
During the course of the event there is a lot of congestion, this is because Gisborne is a small town and has an influx of people over a three day period, the organisers try to minimise inconvenience to those who live in surrounding areas by placing up signs where congestion will occur. To improve this they could provide alternate routes or have organised for regular traffic reports on the radio to those in Gisborne. Free buses to and from the event hourly were great at minimising the amount of congestion with less cars on the road, however not everyone could fit on the buses at peak times and would have to wait an extra hour. This could be improved by increasing the regularity of the buses to every 30 mins. This would encourage those to take the bus rather than their car. The police were out patrolling the motorways between Hawkes Bay and Opotiki, and implemented a 4km/h speed tolerance to reduce speeding. This was very successful in preventing crashes as people drove slower, and were safer, there was less drink driving. This ensured a safe and fun festival for the attendees. However in 2012 there was a number of accidents regarding bad weather which caused issues on the flooded roads including a semi submerged van, a car crashed into a river and another into a bridge. Nobody was injured although more emphasis needs to be put on safe travels home and closing roads in bad conditions before accidents can happen.
Facilitates
Facilitates were required at the festival such as toilets, showers, St Johns ambulances and food vendors all for the comfort and convience of the campers, and this must adhere to rule set by the GDC. I have read on numerous articles that the number of toilets were not sufficient and the conditions were not great. Even though the organisers of Rhythm and Vines aided by the GDC rules of 4 toilets for every 800 people. In the future i recommend more toilets with regular servicing as soap was not provided. This element of planning was not as sucessful as the other as the lack of toilets caused discomfort for attendees sometimes queuing in lines over an hour.
Overall I think that the daily events of the festival were carried out very smoothly strengths being the reduced amount of hospitalisations, compared to previous years, reduced carbon emissions and traffic congestion. Some of the weaknesses of this aspect of the event is the lack of toilets provided as when alcohol is consumed in great quatities more toilets with running water and soap to wash hands a required. This would help to avoid the spreading of germs and sickness at the camp also. This would mean that the St Johns Ambulance staff would not be quite as busy and would be able to attend to those who need help more urgently. Other than the lack of toilets this event was very sucessful.
Security/ Police
On the day of the event
Security and police officers will be on site 24/7 and aid those attending the festival. Police officers will be patrolling the area to avoid thefts and indecent behavior. The police will be doing random breathalyzer tests throughout Gisborne prior to the event to eliminate the amount of drunk drivers and preloaders, who have caused incidents at previous festivals. If any are caught with excess alcohol then they will be charged with drink driving. This will help to keep the Gisborne roads safer and also the well being of those attending the festival. The police and security guards were in radio contact at all times. The organisers have banned certain activities to avoid injury, if attendees partake in actions such as crowd surfing, climbing, stage diving or gross intoxication will result in immediate removal. This will deter festival goers from carry out actions that may injure themselves or others
Traffic/Parking
The festival and camp is 12 km away from the city center in order maintain the events green image, and to also avoid the risk of people arriving to the event intoxicated buses were provided for campers free of charge to take the event goers from Gisborne to the event. If the attendees wanted to get supplies not on site the planners provided buses for $5 to the city, or $2 past 7 pm back to the campground charged to the festival goers wristband. There are 2 drop off and pick ups for this service There are 5200 Free parking spaces over a space of 7.02 hectares, on site is provided for campers with 24/7 access. Signs were put up around the area so that locals knew how to avoid main traffic. The car park is alcohol free and police will be monitoring the area.
Facilities
Hot showers and toilets are provided for all of the campers on site and privileges are given depending on the price paid per ticket. 10,000 people stay onsite on 3.8 hectares. Food stalls are provided for cooked food onsite. No bars are provided so all alcohol is BYO. Cooking onsite is not permitted as it is a fire risk. There were no reported fire accidents in most recent years this means that this aspect of the planning was successful as there was no fire and nobody was injured. Portaloos and showers are put in place all over the Estate.
Evaluation
Security
Security at Rhythm and Vines is required to ensure the safety of festival goers and performers, they are on site 24/7 to attend to any problems those attending may have. At the 2013 event only 17 people were arrested out of a crowd of 30,000 people i believe that this is a success, the arrests were only minor offences such as fighting and disorder associated with excess alcohol consumption. these people however were immediately removed by the security and referred to the police if necessary. Over the 3 day period in 2014 there were 724 visits to the hospital down by 57 in 2013, however these were not serious injuries (sprained knees, ankles). 169 people were admitted to hospital, this is a success as this is not very many people in proportion to the size of the event. There were no deaths at this event, this means that the planning to do with security was very successful as the safety of all attendees was ensured. However in future I think it is important that the injuries that are not particularly serious should be taken care of by St John as appose to clogging up the hospital waiting rooms as this could harm those potentially serious medical conditions. Police are stationed around the camp showing their presence, this discourages theft. An aspect of the planning that was a success is the police were stationed and breathalyzing those in Gisborne to eliminate the chances of preloading and drink driving. This was successful as there was less gross intoxication at te festival and only one women had an adverse reaction to alcohol and needed to be rushed to hospital. To improve this the staff could breath test everyone before entering Rhythm and Vines to ensure no preloading.
Traffic/Parking
During the course of the event there is a lot of congestion, this is because Gisborne is a small town and has an influx of people over a three day period, the organisers try to minimise inconvenience to those who live in surrounding areas by placing up signs where congestion will occur. To improve this they could provide alternate routes or have organised for regular traffic reports on the radio to those in Gisborne. Free buses to and from the event hourly were great at minimising the amount of congestion with less cars on the road, however not everyone could fit on the buses at peak times and would have to wait an extra hour. This could be improved by increasing the regularity of the buses to every 30 mins. This would encourage those to take the bus rather than their car. The police were out patrolling the motorways between Hawkes Bay and Opotiki, and implemented a 4km/h speed tolerance to reduce speeding. This was very successful in preventing crashes as people drove slower, and were safer, there was less drink driving. This ensured a safe and fun festival for the attendees. However in 2012 there was a number of accidents regarding bad weather which caused issues on the flooded roads including a semi submerged van, a car crashed into a river and another into a bridge. Nobody was injured although more emphasis needs to be put on safe travels home and closing roads in bad conditions before accidents can happen.
Facilitates
Facilitates were required at the festival such as toilets, showers, St Johns ambulances and food vendors all for the comfort and convience of the campers, and this must adhere to rule set by the GDC. I have read on numerous articles that the number of toilets were not sufficient and the conditions were not great. Even though the organisers of Rhythm and Vines aided by the GDC rules of 4 toilets for every 800 people. In the future i recommend more toilets with regular servicing as soap was not provided. This element of planning was not as sucessful as the other as the lack of toilets caused discomfort for attendees sometimes queuing in lines over an hour.
Overall I think that the daily events of the festival were carried out very smoothly strengths being the reduced amount of hospitalisations, compared to previous years, reduced carbon emissions and traffic congestion. Some of the weaknesses of this aspect of the event is the lack of toilets provided as when alcohol is consumed in great quatities more toilets with running water and soap to wash hands a required. This would help to avoid the spreading of germs and sickness at the camp also. This would mean that the St Johns Ambulance staff would not be quite as busy and would be able to attend to those who need help more urgently. Other than the lack of toilets this event was very sucessful.